The Difference Between Data Backup And Archives

Data backup and data archives are two terms that are often used interchangeably, but they are not the same thing. While both are methods of protecting and preserving data, there are significant differences between them. In this article, we will explore the differences between data backup and archives.

What is Data Backup?

Data backup refers to the process of creating a copy of data to protect against data loss in the event of a disaster, such as a hardware failure, natural disaster, or cyber-attack. The primary goal of data backup is to ensure that critical data can be recovered quickly and easily in case of an unexpected loss.

There are several types of data backup, including full backup, incremental backup, and differential backup. Full backup involves creating a complete copy of all data. Incremental backup involves backing up only the changes made since the last backup. Differential backup involves backing up all changes made since the last full backup.

The backup process can be automated, and data can be stored on various media, such as hard disks, tapes, or cloud-based storage. Regular backups are essential for protecting against data loss, and it is recommended to have multiple backups in different locations.

What is Data Archiving?

Data archiving, on the other hand, is the process of moving data that is no longer actively used to a separate storage system for long-term retention. The primary goal of data archiving is to free up storage space on primary storage systems and to reduce costs associated with managing and maintaining large volumes of data.

Archived data is typically stored in a separate location from active data, such as tape or optical disks, and it is indexed and cataloged for easy retrieval. Archived data is not typically accessed frequently, but it is still important to ensure that it can be retrieved quickly and easily when needed. Archiving is typically used for data that is not actively used but still needs to be retained for legal or regulatory compliance reasons. It can also be used for historical data that may be needed for future analysis or research.

The Differences Between Data Backup and Archives

Now that we have a clear understanding of data backup and archives let’s look at the differences between the two.

Purpose

The primary purpose of data backup is to protect against data loss in the event of a disaster, while the primary purpose of data archiving is to free up storage space on primary storage systems and to retain data for legal or regulatory compliance reasons.

Retention Period

The retention period for data backup is typically short-term, and backups are usually overwritten with newer versions. In contrast, the retention period for data archiving is long-term, and archived data is typically retained for several years or even decades.

Access Frequency

Data backup is typically accessed frequently and may be used to restore data in case of data loss. In contrast, archived data is accessed infrequently, and it may take longer to retrieve archived data than backup data.

Data Structure

Data backup typically involves backing up all data, including active and inactive data. In contrast, data archiving involves moving inactive data to a separate storage system while leaving active data on primary storage systems.

Conclusion

In conclusion, while data backup and data archiving are both methods of protecting and preserving data, they serve different purposes. Data backup is used to protect against data loss in the event of a disaster, while data archiving is used to free up storage space on primary storage systems and to retain data for legal or regulatory compliance reasons. Understanding the differences between these two methods is essential for developing an effective data protection and retention strategy.